EXTEND YOUR AR TEAM
Add dedicated AR capacity without immediately adding another employee.
Managed Accounts Receivable
Accounts Receivable.
Handled.
PaidHero manages the day-to-day work of accounts receivable—from customer follow-up and AP coordination to payment issues, promises, and overdue invoices—working alongside your finance team or taking the workload off their plate.
More AR capacity. Consistent execution. Complete visibility.
AR Operations Overview
Total Receivables
$1,840,000
Current
$1,155,650
Past Due
$684,350
DSO
42 days
Payment Promises
24
Needs Attention
12
Account 001
Follow-Up Active
$42,500
Account 002
Awaiting AP
$18,750
Account 003
Documentation Required
$27,900
Account 004
Payment Promised
$31,200
Account 005
Needs Attention
$14,600
Account 006
Paid
$9,800
BUILT TO FIT YOUR TEAM
Add AR Capacity Where You Need It.
PaidHero works alongside your existing finance team and takes ownership of the AR work you need handled. Use us to support your current team, manage additional volume, own specific workflows or portfolios, or take responsibility for a larger portion of your receivables operation.
TAKE AR WORK OFF FINANCE
Move day-to-day receivables work off your Controller, accounting team, or other finance staff so they can focus on higher-value responsibilities.
OWN A PORTFOLIO OR WORKFLOW
Give PaidHero responsibility for a customer segment, location, business unit, receivables portfolio, or specific part of your AR process.
MANAGE MORE OF AR
Need more than additional capacity? PaidHero can take responsibility for a broader portion of your accounts receivable operation.
Already have an AR team? Good. PaidHero is built to work with them.
The AR Capacity Problem
Your Finance Team Has Better Things to Do Than Manage Every Follow-Up.
Accounts receivable demands constant execution. Customers need follow-up. AP departments need answers. Payment commitments need tracking. Missing documentation needs resolution. Aging accounts need attention.
When that work competes with everything else on your finance team's plate, follow-up becomes inconsistent and receivables age.
PaidHero adds dedicated AR capacity without requiring you to continually add internal headcount.
AR Competes for Internal Capacity
Controllers and accounting teams often have higher-value work competing for their attention.
Consistency Matters
AR performance depends on disciplined follow-up, tracking, and escalation—not occasional attention.
Exceptions Create Bottlenecks
Missing POs, AP requirements, disputes, paperwork, and broken promises can keep otherwise collectible invoices outstanding.
MANAGED AR
The Day-to-Day AR Work. Off Your Team's Plate.
PaidHero monitors outstanding receivables, follows up with customers, coordinates with AP, tracks payment commitments, identifies what's holding up payment, and keeps accounts moving—without requiring your team to manage every interaction.
Invoice Outstanding
Follow-Up
Payment Issue Identified
Issue Resolved
Payment Commitment
Continued Follow-Up
Paid
A MANAGED PROCESS, NOT A REMINDER TOOL
PaidHero doesn't just send reminders. We help determine what's preventing payment, what needs to happen next, and who needs to be involved—then keep the process moving.
FROM OUTSTANDING TO PAID
We Handle the Work That Keeps Receivables Moving.
From routine follow-up to the exceptions that delay payment, PaidHero manages the day-to-day work required to move receivables forward while your team maintains visibility and control.
RECEIVABLE MONITORING
Monitor outstanding invoices, due dates, aging, payment status, and accounts requiring attention.
CUSTOMER FOLLOW-UP
Consistent, professional follow-up through the appropriate channels and according to your communication standards.
AP COORDINATION
Communicate with customer AP teams, confirm payment status, identify requirements, and determine what's holding up payment.
PAYMENT BLOCKER RESOLUTION
Identify missing POs, documentation, approvals, billing discrepancies, vendor requirements, or other issues preventing payment and work to move them toward resolution.
PAYMENT PROMISE TRACKING
Track commitments to pay, promised payment dates, and follow up when commitments are missed.
DOCUMENT & INFORMATION COORDINATION
Identify what's required, coordinate available documentation, and bring your team in when information, authorization, or action is specifically needed from them.
ESCALATION
Adjust the level and approach of follow-up as accounts age, commitments are missed, or additional attention becomes necessary.
REPORTING & VISIBILITY
See what's outstanding, what's being worked, what's blocking payment, what customers have promised, and where your team needs to get involved.
BUILT AROUND YOUR OPERATION
Your AR Process Isn't Generic. Neither Is PaidHero.
Every company gets paid differently. PaidHero is configured around your customers, industry, systems, communication standards, documentation requirements, internal responsibilities, and escalation rules.
YOUR CUSTOMERS
Different customers require different approaches. PaidHero can adapt follow-up based on the customer, relationship, account, and payment process.
YOUR INDUSTRY
Your industry shapes how invoices get paid. PaidHero can adapt workflows around POs, vendor requirements, documentation, approvals, AP processes, portals, project requirements, and other industry-specific payment dependencies.
YOUR COMMUNICATION
Define how PaidHero communicates with your customers—including tone, timing, cadence, channels, and escalation—so outreach reflects your company and customer relationships.
YOUR TEAM
Decide what PaidHero owns, what stays with your internal team, who gets notified, and when something requires your information, approval, or attention.
YOUR WORKFLOW
PaidHero fits into your existing AR operation instead of forcing your company into a generic follow-up sequence.
Your customers. Your workflows. Your standards.
PaidHero operates around them.
SOFTWARE-POWERED. HUMAN-BACKED.
Technology Handles the Repetitive Work. People Handle the Exceptions.
PaidHero uses technology to monitor receivables, manage routine follow-up, understand responses, track payment commitments, and determine what needs to happen next.
When something gets stuck, becomes unusual, or requires additional attention, our team is notified so it can be handled appropriately.
01
AUTOMATION
Routine AR work happens consistently without someone on your team managing every next step.
02
INTELLIGENCE
PaidHero responds to what's happening with each receivable—helping identify payment blockers, determine next actions, and keep the process moving.
03
HUMAN OVERSIGHT
When an account requires additional attention or judgment, a person can step in rather than letting it disappear into an automated workflow.
Software-powered. Human-backed. Fully managed.
How It Works
Plug PaidHero Into Your AR Operation.
UNDERSTAND
We learn how your business gets paid—your customers, systems, workflows, industry requirements, communication standards, escalation rules, and where your team needs support.
CONFIGURE
We configure PaidHero around your AR operation, including what we manage, how customers are contacted, when accounts are escalated, and when your team gets involved.
OPERATE
PaidHero manages the agreed AR workflows—monitoring receivables, following up, coordinating with AP, tracking commitments, identifying blockers, and keeping accounts moving.
STAY INFORMED
Your team maintains visibility into activity, payment status, commitments, blockers, and anything requiring your attention.
PaidHero handles the day-to-day execution. Your team maintains visibility and control.
Discuss Your AR OperationYOUR CUSTOMERS. YOUR BRAND.
Professional AR Without Sacrificing the Customer Relationship.
PaidHero operates as an extension of your team. Communication is configured around your tone, customer relationships, follow-up standards, and escalation policies—so receivables receive consistent attention without every interaction feeling like collections.
PROFESSIONAL COMMUNICATION
Customer interactions remain professional, respectful, and focused on resolution.
YOUR COMMUNICATION STANDARDS
Set the tone, cadence, channels, and approach appropriate for your customers.
CONTROLLED ESCALATION
Define when and how follow-up should become more persistent as accounts age.
HUMAN OVERSIGHT
When a customer situation requires additional attention, it can be reviewed rather than left entirely to automation.
Your customers should feel like they're communicating with your AR operation—not a generic collection agency.
Visibility Without the Day-to-Day Work
Stay in Control Without Managing Every Follow-Up.
See what's outstanding, what's being worked, what customers have promised, what's blocking payment, and where your team needs to get involved.
PaidHero operates. You maintain visibility.
AR Operations Overview
Total Receivables
$1,840,000
Current
$1,155,650
Past Due
$684,350
DSO
42 days
Payment Promises
24
Needs Attention
12
Account 001
Follow-Up Active
Follow up today
$42,500
Account 002
Awaiting AP
Confirm payment status
$18,750
Account 003
Documentation Required
Request missing PO
$27,900
Account 004
Payment Promised
Check commitment Friday
$31,200
Account 005
Needs Attention
Review billing issue
$14,600
Account 006
Paid
Payment recorded
$9,800
Follow-Up ActiveAwaiting APPayment PromisedDocumentation NeededNeeds AttentionEscalatedPaid
Account activity
See what is outstanding and what is being worked.
Commitments & blockers
Track payment promises, AP requirements, and issues needing attention.
Your involvement, when needed
Stay informed when information, authorization, or a decision is required.
More Than Another AR Tool
You Don't Need Another Dashboard to Manage.
Accounting and AR software can organize receivables, automate reminders, and show your team what needs attention. PaidHero goes further by helping operate the AR process itself.
AR Software
- Provides tools
- Displays aging
- Automates workflows
- Tracks activity
- Still requires your team to operate the process
PaidHero
- Provides technology
- Executes agreed AR workflows
- Follows up with customers
- Coordinates with AP
- Tracks commitments
- Works through payment blockers
- Escalates issues
- Provides human oversight
- Keeps management informed
Don't just give your team another AR tool. Give them additional AR capacity.
PaidHero complements your accounting software and ERP environment.
A BETTER WAY TO SCALE AR
Add AR Capacity Without Automatically Adding Headcount.
When receivables volume grows, the traditional answer is often another hire. PaidHero gives finance teams another option: dedicated AR capacity that works alongside your existing operation and scales with the workload.
ADDING INTERNAL CAPACITY
- Recruiting and hiring
- Onboarding and training
- Additional salary and benefits
- Employee management
- Capacity tied to headcount
- Additional systems and processes
ADDING PAIDHERO
- Dedicated AR capacity
- No additional employee to recruit
- Configured around your workflow
- Technology-powered execution
- Human oversight
- Flexible capacity
- Clear visibility and accountability
Keep the finance team you need. Add PaidHero when you need more AR capacity.
BUILT FOR YOUR INDUSTRY
Different Industries Get Paid Differently.
The path from invoice to payment isn't the same in every business. PaidHero adapts to the processes, documentation, customer relationships, and payment requirements common to your industry.
MANUFACTURING & DISTRIBUTION
Customer AP departments, POs, credit terms, documentation requirements, and high invoice volume.
STAFFING
Recurring billing, timesheet dependencies, frequent payment cycles, and client-specific AP processes.
CONTRACTORS & COMMERCIAL SERVICES
Project documentation, POs, approvals, billing requirements, and customer-specific payment processes.
TRANSPORTATION & LOGISTICS
High transaction volume, supporting documentation, customer AP coordination, and account-specific requirements.
EQUIPMENT RENTAL & LEASING
Commercial accounts, recurring receivables, contract-related billing, and ongoing customer relationships.
PROFESSIONAL SERVICES
High-value invoices, relationship-sensitive communication, approvals, and client-specific payment processes.
PaidHero is configured around how your business gets paid—not the other way around.
Who We Help
Built for Companies Where AR Requires Real Attention.
PaidHero is designed for established businesses with enough receivables volume, complexity, or customer-specific requirements that consistent AR execution matters.
Wholesale & Distribution
Manufacturing
Staffing
Commercial Services
Contractors & Trades
Transportation & Logistics
Equipment Rental & Leasing
Professional Services
Multi-Location Businesses
Built for CFOs, Controllers, finance leaders, AR teams, and business owners who need more capacity, consistency, and visibility across accounts receivable.
See If PaidHero Fits Your Team →WHEN NORMAL AR FOLLOW-UP ISN'T ENOUGH
Seriously Overdue? There's a Next Step.
For eligible commercial accounts that have moved beyond normal AR follow-up, PaidHero offers focused B2B Recovery designed to pursue payment professionally and persistently.
Performance-based pricing available for eligible accounts.
Explore B2B RecoveryFocused Support Includes
- Seriously overdue commercial receivables
- Focused recovery efforts
- Professional outreach
- Payment commitment tracking
- Appropriate escalation
- Account visibility
B2B Recovery is separate from ongoing Managed AR and is available for eligible commercial receivables.
BUILT AROUND YOUR AR OPERATION
The Right Scope Depends on What You Need Us to Own.
Some companies need additional capacity for a specific AR workflow or portfolio. Others want PaidHero to manage a much larger portion of the receivables process. We structure the engagement around your volume, complexity, systems, customers, and the level of responsibility you want PaidHero to take on.
CUSTOM PRICING
Managed AR
Pricing is based on receivables volume, workflow complexity, systems, customer requirements, and the scope of work PaidHero manages.
- Configured AR workflows
- Professional customer follow-up
- AP coordination
- Payment blocker resolution
- Technology and automation
- Human oversight
- Reporting and visibility
- Scalable AR capacity
FAQ
Frequently Asked Questions
MORE CAPACITY. LESS AR WORK FOR YOUR TEAM.
Put PaidHero to Work on Your Receivables.
Whether you need to support an existing AR team, take day-to-day receivables work off accounting, avoid another hire, or give PaidHero responsibility for a larger portion of the process, we'll configure the engagement around your operation.