Stop Chasing Invoices.
Start Getting Paid.
Recover unpaid invoices, automate payment reminders, and track lien deadlines.
Built to Recover 90%+ of Invoices
Intelligent automation designed for service businesses
Up to 93%
Recovery Rate
Varies by invoice age & customer mix
Paid Faster
Shorter Time to Cash
Commonly reduced from 30–45 days
Zero
Manual Follow-ups
Automated reminders & escalation
Integrates with your existing tools
New Jersey lien law built in — no third-party subscription required
Every day you wait, money walks out the door
The average service business has $50,000+ in unpaid invoices at any given time. How much of that is yours?
Sitting in your books while the GC uses your cash as their working capital
Chasing payments instead of growing your business
Straining your cash flow and relationships
You didn't start your business to become a debt collector.
Yet here you are — sending awkward emails, making uncomfortable calls, and watching good customer relationships strain under unpaid balances.
What's late payment really costing you?
Get paid on autopilot
Three simple steps. Set up in under 5 minutes.
Connect
Link QuickBooks, Gmail, or Outlook in minutes. PaidHero immediately sees your open invoices, outstanding balances, and project-related emails — no manual data entry, no spreadsheets, nothing to maintain.
- QuickBooks sync pulls every open invoice automatically
- Gmail / Outlook reads pay app emails and GC correspondence
- One-time setup — stays in sync from that moment forward
Automate
From the moment you connect, PaidHero works in the background — tracking every lien deadline, detecting when pay applications go uncertified, and automatically following up with GCs by email and AI voice call on your behalf. You get notified on anything that needs your attention. Everything else is handled.
- 90-day NJ lien deadline tracked per project — alerts at 30, 15, and 5 days
- AI calls and emails GCs on a progressive escalation schedule
- Instant notifications for payments received, overdue invoices, and approaching deadlines
Collect
Most clients compress their DSO by 20% within 90 days. On $2M in open AR, that's $8,500/month back in your pocket — before you count invoices recovered through lien protection.
- Up to 20% DSO improvement within 90 days
- Lien rights preserved on every active project across all 21 NJ counties
- Monthly report showing exactly what PaidHero recovered on your behalf
"Commercial subcontractors do the hardest work on every job site and get paid last. PaidHero was built to fix that — automated collections that protect GC relationships while making sure you never lose your lien rights."
— Founder, PaidHero
More than reminders. Real intelligence.
Five pillars that turn receivables into a system — not a scramble.
Automation
FoundationThe foundation — handled for you.
Smart Reminders
Automated email, SMS, and calls that follow up without you lifting a finger.
Progressive Escalation
Messages get firmer only when invoices age — without burning relationships.
Collections-Ready Handoff
One-click authorization when escalation or collections are required.
Payment Intelligence
Behavior-DrivenBuilt to adapt — not just automate.
Payment Behavior Intelligence
PaidHero learns how each customer pays — timing, responsiveness, and follow-up sensitivity — and adapts automatically.
Channel Effectiveness Optimization
Email, SMS, or calls are prioritized based on what works for that customer, not guesswork.
Adaptive Escalation Engine
Customers who ignore reminders escalate faster. Customers who respond get a lighter touch.
Visibility & Decision Support
ActionableKnow what's coming in — and what needs attention.
Risk-Aware AR Dashboard
See what's likely to get paid, what's at risk, and where attention is needed this week.
At-Risk Customer Alerts
Automatically surfaces silent non-responders and customers trending worse over time.
Expected Cash-In Forecast
Know what cash is likely to land — before it hits your bank account.
Customer Risk Profiles
Risk-AwareMake better decisions before work begins.
Customer Payment Risk Profiling
Identifies chronically late or deteriorating payers based on behavior — not gut feel.
Actionable Recommendations
Know who needs deposits, tighter terms, or manual review before work is done.
Compounding Advantage
Self-OptimizingBuilt to improve over time.
Compounding Learning Loop
Every invoice, follow-up, and payment improves future recovery.
PaidHero gets better the longer you use it — because it remembers what works.
And all the essentials — built in
Escalation Timeline
92%
Open Rate
$73.5k
Recovered
18 days
Faster
Payment Received!
Invoice #2847 - $73,500
PaidHero doesn't just send reminders. It thinks.
Most AR tools send the same messages to every customer. PaidHero adapts—learning how each customer responds and escalating only when needed. The result: faster payments, fewer disputes, and stronger relationships.
Stop chasing.
Start collecting.
Built specifically for service businesses where unpaid invoices quietly kill cash flow.
Built for service businesses
HVAC • Plumbing • Electrical • Roofing • Field Services