Outsourced Accounts Receivable

Get Paid Faster.
Recover More of What You’re Owed.

Whether you need someone to manage your accounts receivable or help recover invoices that are already seriously overdue, PaidHero handles the follow-up from invoice to payment.

We handle the follow-up. You maintain visibility and control.

Talk to PaidHero Explore Our Services ↓

Two Ways We Help You Get Paid

AR Management B2B Recovery

Illustrative Example

Accounts Receivable Overview

Updated today at 8:30 AM

Total Receivables

$1,840,000

Overdue

$684,350

60+ Days

$218,420

Payment Promised

$94,700

Customer	Outstanding	Age	Status	Next Action
ABC Mechanical	$42,500	Current	Follow-Up Active	Today
Johnson Construction	$18,750	45 days	Payment Promised	Friday
Northstar Properties	$27,900	76 days	Recovery	Today

Two Services. One Goal.

Choose the Support Your Receivables Need.

Some businesses need help managing accounts receivable before invoices become seriously overdue. Others already have unpaid accounts that require focused recovery. PaidHero handles both.

Ongoing AR Management

Let PaidHero Manage Your Accounts Receivable.

PaidHero handles the day-to-day work required to move invoices toward payment—from billing administration and professional follow-up to tracking payment commitments and staying on outstanding balances.

Invoice preparation & sending
Required billing paperwork
Email & phone follow-up
Outstanding invoice monitoring
Payment-promise tracking
Account prioritization
AR reporting & visibility
Professional customer communication

Best For

Businesses that want someone to consistently manage their receivables and follow up on invoices before they become serious collection problems.

Custom Monthly Pricing

Talk to PaidHero

B2B Recovery

Already Have Seriously Overdue Invoices?

Send PaidHero eligible B2B accounts your team has already struggled to collect. We provide focused, persistent recovery follow-up designed to move outstanding balances toward payment.

Seriously overdue B2B invoices
Focused recovery follow-up
Persistent account outreach
Email & phone follow-up
Payment commitment tracking
Escalation where appropriate
Complete account visibility

Best For

Businesses with seriously overdue commercial receivables where normal internal follow-up has already been exhausted.

Performance-Based Pricing Available

Start Recovery

Not Sure Which Service You Need?

AR Management

Your invoices are part of your normal receivables process, but you want someone else to handle the billing administration, follow-up, tracking, and ongoing AR work.

Choose AR Management →

B2B Recovery

Your invoices are already seriously overdue, your team has repeatedly followed up, and normal efforts have not resulted in payment.

Choose Recovery →

Not sure? We’ll review your situation and recommend the appropriate approach.

We’ll Help You Decide

Built for businesses that need help getting invoices paid

From a few high-value invoices to complex B2B receivables, PaidHero helps businesses manage follow-up and recover overdue payments.

Independent BusinessesProfessional ServicesContractorsStaffingCommercial ServicesManufacturing & Distribution

Your Team Shouldn’t Have to Chase Every Invoice

Accounts Receivable Requires Consistent Attention.

You did the work. You sent the invoice. But getting paid often requires repeated follow-up, tracking promises, resolving issues, and knowing which accounts need attention next.

When AR is only handled whenever someone on your team has time, invoices age, follow-up becomes inconsistent, and cash stays tied up longer than it should.

PaidHero gives your receivables consistent, professional attention.

Follow-Up Takes Time

Your team has better things to do than repeatedly email and call customers about outstanding invoices.

AR Becomes Reactive

When follow-up depends on someone remembering to do it, accounts can sit untouched for weeks.

Payment Promises Get Missed

PaidHero keeps track of commitments, follow-up dates, and accounts requiring additional attention.

Overdue Accounts Require More Attention

The longer an invoice remains unresolved, the more focused the follow-up process may need to become.

One Partner From Invoice to Recovery

Support Across the Receivables Lifecycle.

PaidHero can manage receivables throughout the normal payment process—and provide more focused recovery when eligible accounts become seriously overdue.

Invoice Sent

Due

Follow-Up

Payment Promise

Overdue

Recovery

Paid

PaidHero AR Management

Invoice Sent → Due → Follow-Up → Payment Promise → Overdue

PaidHero Recovery

Seriously Overdue → Recovery → Paid

Start with AR Management to keep receivables moving. When an eligible account requires more intensive attention, PaidHero Recovery provides a focused recovery process.

Talk to PaidHero

How It Works

A Better Way to Manage Receivables.

Connect

Connect Your Receivables

Connect your accounting system or provide the invoices or accounts you want PaidHero to help manage.

Review

We Review Your AR

We identify outstanding balances, aging, accounts requiring attention, and whether AR Management or Recovery is the appropriate approach.

Follow Up

PaidHero Handles the Follow-Up

We provide consistent, professional follow-up through appropriate channels while tracking responses, commitments, and account status.

Escalate

Difficult Accounts Get More Attention

When an eligible account becomes seriously overdue or normal follow-up is no longer working, it may move into a more focused recovery process.

Track

See What’s Happening

Maintain visibility into outstanding receivables, follow-up activity, payment commitments, overdue accounts, and recovered cash.

Get Paid

Turn Receivables Into Cash

The objective is simple: move outstanding invoices toward payment while reducing the accounts receivable burden on your team.

Talk to PaidHero

More Than Accounting Software

Your Accounting Software Tracks AR. PaidHero Helps Manage It.

QuickBooks and other accounting systems can show you what you’re owed. PaidHero helps provide the ongoing attention required to move receivables toward payment.

Accounting Software

Shows outstanding invoices
Tracks due dates
Provides aging reports
Records payments
May send basic reminders

PaidHero

Helps manage ongoing receivables
Prioritizes accounts requiring attention
Provides consistent follow-up
Tracks responses and payment commitments
Identifies accounts requiring escalation
Supports overdue B2B recovery
Gives management visibility into the follow-up process

Your accounting software tells you what you’re owed. PaidHero helps you do something about it.

Complete Visibility

Know What’s Happening Across Your Receivables.

See which invoices are outstanding, which accounts are being followed up on, who has promised payment, what requires attention, what has moved into recovery, and what has been resolved.

Illustrative Example

Accounts Receivable Overview

Updated today at 8:30 AM

Total AR

$3,240,000

Overdue

$1,180,000

60+ Days

$487,500

Payment Promised

$186,200

Customer	Outstanding	Age	Status	Next Action
ABC Mechanical	$42,500	Current	Follow-Up Active	Today
Johnson Construction	$18,750	45 days	Payment Promised	Friday
Northstar Properties	$27,900	76 days	Recovery	Today

CurrentFollow-Up ActivePayment PromisedNeeds AttentionRecoveryPaid

The PaidHero Difference

Your AR Gets the Attention It Deserves.

Consistent Follow-Up

Receivables receive ongoing attention instead of being handled only when someone on your team has time.

Less Work for Your Team

Reduce the time your staff spends chasing invoices, tracking promises, and managing repetitive follow-up.

Multiple Channels

PaidHero can coordinate professional email, text, and voice outreach where appropriate.

Technology + Human Oversight

Technology helps handle repetitive work while people remain involved where judgment, communication, or escalation is required.

Complete Visibility

See what’s happening across your receivables without personally managing every follow-up.

Professional Customer Communication

Follow-up is designed to remain professional while helping move outstanding invoices toward resolution.

Who We Help

Built for Businesses With Meaningful B2B Receivables.

PaidHero is especially useful for businesses with meaningful B2B receivables—whether you need ongoing help managing AR or have seriously overdue accounts requiring recovery.

Commercial & Specialty Contractors

Mechanical/HVAC, electrical, plumbing, fire protection, roofing, restoration, and other contractors with commercial receivables.

Construction

General contractors, subcontractors, suppliers, and project-based businesses.

Commercial Services

Facilities, maintenance, security, logistics, and other recurring B2B service providers.

Staffing

Staffing and workforce businesses carrying significant customer receivables.

Manufacturing & Distribution

Businesses extending payment terms to commercial customers.

See If PaidHero Is a Fit →

Pricing

Two Services. Two Ways to Work With PaidHero.

Pricing depends on whether you need ongoing accounts receivable management, focused recovery of seriously overdue accounts, or both.

AR Management

Ongoing accounts receivable management, billing support, and professional invoice follow-up.

Custom Monthly Pricing

Pricing is based on invoice volume, receivables complexity, and the level of support required.

Talk to PaidHero

B2B Recovery

Focused recovery for eligible seriously overdue B2B accounts.

Performance-Based Pricing Available

For eligible recovery accounts, compensation may be tied to amounts successfully recovered.

Start Recovery

We’ll review your receivables and provide the appropriate scope and pricing before any work begins.

FAQ

Frequently Asked Questions

Whatever Stage Your Receivables Are In